Administrator

Office location: London

Department: Operations

Closing date: 11/04/2019

Salary: £24,000

Role Purpose

To assist the day to day running of the office and assist fee earners across the office and departments with all administrative tasks and troubleshooting IT issues as and when required to ensure an efficient and professional working practice.

Key Responsibilities:

An opportunity has arisen for an Administrator. The successful candidate will be responsible for providing general administration assistance throughout the office supporting various Departments to include:

  • Open all Incoming Post and DX, Date Stamp, scan onto system
  • Deal with all outgoing post and DX for the office
  • Ensure that all Recorded/Special Deliveries are dealt with appropriately
  • Ensure all post has a file reference and if not search for the client on case management systems
  • File opening
  • Assist with distributing incoming faxes to the correct people at regular intervals throughout the day
  • Downloading dictation by float department and print documents and assemble any documents
  • Data entry and management of information onto the in house case management system
  • Manage upkeep of physical files
  • Corresponding with departments and external contacts
  • Preparing instructions to Counsel, trial bundles including indexing documents and pagination
  • Attending Court and Chambers to issue documents and/or deliver documents as and when required
  • Meeting and greeting clients and visitors in Reception
  • All further office tasks and administration as required and specified
  • Support the Office Manager with developing a paperless office.
  • Closing of files and Archiving

Person Specification:

The successful candidate will have:

  • Enthusiasm
  • Attention to detail
  • Excellent telephone manner.
  • Ability to carry out instructions as given
  • Knowledge of Excel and Microsoft office suite
  • Knowledge of case management systems
  • Ability to work under pressure whilst maintaining a friendly and cooperative approach towards clients and colleagues
  • Willingness to learn
  • A commitment to equal opportunities and diversity

Desirable

Experience developing/supporting a paperless office


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