To assist the day to day running of the public law team and assist other fee earners across the office with all administrative and legal tasks as and when they arise to ensure an efficient and professional working practice.
An opportunity has arisen for an administrator to support our solicitors working in our public law department. The successful candidate will be responsible for:
- Ensuring the telephone is answered and callers are responded to appropriately, dealing with queries, taking messages and communicating and recording the messages efficiently whilst maintaining confidentiality;
- Attending Court to lodge documents
- Data entry and up-keep of the in-house Case Management system, databases and normal office IT systems
- Making appointments and arranging meetings, hearings and conferences and ensuring meeting rooms are booked if appropriate, including diary management
- Preparing files for costing and liaising with external suppliers and firms internal accounts / costs department as necessary to ensure invoices and fees are paid and that files are promptly billed under supervision.
- Printing and assembly of all documentation and letters;
- Managing the upkeep and organisation of files and preparing bundles;
- Undertaking filing and copying to a high standard
- Managing the upkeep and organisation of files including closing files, archiving and checking.
- Processing online applications for legal aid certificates and amendments to certificates
- Making referrals to and liaising with external providers of services
- Liaising directly with clients where appropriate to take instructions and to progress matters
- Attending meetings with clients where appropriate
- Undertaking additional administrative duties as and when required by the Public Law Department.
Experience / Knowledge / Qualifications
- Proven experience of administrative work;
- Ability to work on your own initiative within a team environment;
- A well organised approach to work;
- An ability to work with a case management system, databases and normal office IT systems;
- Good interpersonal skills;
- A commitment to equal opportunities.
- Experience of working within a legal aid environment would be advantageous but not essential.